Run the club, not the paperwork.
Volunteers on the gate, a bar on match day, a function room for presentation night. The clubhouse checks and certificates in one place, with reminders that go to whoever’s on.
Most clubhouses are on Small, £19 a month. Busier clubhouses and gated grounds are Standard, £29, and big grounds Large, £99.
- Defibrillator checkweeklyDue Saturday
- Fire alarm testweeklyDone Wednesday
- Premises licence conditionsyearly reviewCurrent
- Gas safety certificateyearlyExpires April
- Evacuation procedureread by volunteers11 of 15
- Portable appliance testingyearlyNot on file
Sound familiar?
- The defib’s been checked. Probably. By someone.
- The bar licence is in the old secretary’s name.
- Presentation night: 180 in the function room, plus the bar. Is that over?
- The committee changes every AGM. The records don’t survive it.
None of it is anyone’s fault. It’s what happens when the records live in drawers, inboxes and people’s heads.
Everything your building has to keep
Set up from a few questions about your building, so you start with the right list and nothing you don’t need.
- Fire risk assessmentfor the clubhouse
- Fire alarm testevery week
- Emergency lightingmonthly test, yearly full test
- Defibrillatorchecked every week
- Gas safety checkevery year
- Electrical inspection (EICR)every five years
- Portable appliancestested every year
- Premises licence conditionsif there’s a bar
- Safeguarding policyif you have juniors
- Martyn’s Law proceduresif the clubhouse can hold 200 people
Intervals are common practice. Where your own fire risk assessment says otherwise, it takes precedence.
How it works for sports clubs
Whoever opens up gets the defib check
Every week, by email, logged in a minute from their phone.
Match-day volunteers are briefed
They confirm the evacuation plan on their phone before kick-off.
The new committee inherits everything
After the AGM, one link hands over the whole record, with its history.
- Open both gates to the car park.
- Spectators out by the main stand exit.
- Meet by the scoreboard.
For most clubs it’s the clubhouse, not the pitch.
Open grounds are often excluded. The clubhouse counts if 200 or more people can be in it at once, and paid entry or gated fixtures can bring the ground in too.
Questions we hear
Our volunteers won’t want another login.
They don’t get one. A link by email or text opens on their phone and takes about a minute.
We have a junior section.
Your safeguarding policy sits in the record with a yearly review, alongside everything else.
We have a clubhouse and a pavilion.
Add each building. Each is priced on its own size, on one bill.
What does it cost a club?
Most clubhouses are Small, £19 a month. Busy clubhouses and gated grounds are Standard, £29.
Most clubhouses are on Small, £19 a month. Busier clubhouses and gated grounds are Standard, £29, and big grounds Large, £99.
Start your 14-day trialAlso built for
Set up your building in about ten minutes.
14 days to try it. Cancel any time.