Every building you run, in one place.

The hall, the pavilion, the play area, the office. Each with its own record and its own named person, and one view for the clerk.

Start your 14-day trialSee pricing

Each building is priced by its size: most council halls are Small, £19, or Standard, £29. Ten or more buildings, talk to us about Groups.

31 of 42in place, up 5 this month
Barton Parish CouncilThis week
  • Village hall38 of 42 in placeNeeds someone
  • Sports pavilion2 checksOverdue
  • Play areaweekly visual checkDone Monday
  • Council office24 of 24 in placeCurrent
  • Tree safety inspectionyearlyDue in March
  • Public liability insurancerenewalCurrent
CL
The clerk shared the record with councillorsOn a phone, in about a minute

Sound familiar?

  • Every building has its own folder. Some of them are in people’s houses.
  • The hall committee says they do the checks. Can we see?
  • The play area inspection is weekly. Is it?
  • The internal auditor asked how we know the buildings are looked after.

None of it is anyone’s fault. It’s what happens when the records live in drawers, inboxes and people’s heads.

Everything your building has to keep

Set up from a few questions about your building, so you start with the right list and nothing you don’t need.

  • Fire safety for each buildingchecks, tests and assessments
  • Play equipmentweekly look, yearly inspection
  • Treesinspected every year
  • Gas and electricsyearly gas check, EICR every five years
  • Portable appliancestested every year
  • Legionellawhere there’s water
  • Asbestos registerfor older buildings
  • Public liability insurancerenewed every year
  • Martyn’s Law proceduresfor buildings that hold 200 or more people
  • Eventswhether any are qualifying events

Intervals are common practice. Where your own fire risk assessment says otherwise, it takes precedence.

How it works for councils and groups

  1. Each building has a named person

    Their checks go to them, with reminders, logged from a phone.

  2. The clerk sees every building

    The ones that need someone first, with what’s overdue.

  3. Councillors get a link

    A read-only view before the meeting, and evidence for the auditor.

About a minutefor someone to read and confirm a procedure on their phone. No account, no password, no app.
Hi Pat,Evacuation procedure
  1. Leave by the doors onto the green.
  2. Meet by the bus shelter.
  3. The booking secretary checks the kitchen.
I’ve read it
CLThe clerk shared the record with councillorsOn a phone, in about a minute
7 of 9people have read it

Buildings and events are separate questions.

A council hall is in scope if 200 or more people can be there at once. Open parks are excluded, and a free fete with open access isn’t a qualifying event. Where a committee runs a hall the council owns, the duty usually sits with the committee.

Check each building in two minutesMartyn’s Law for parish councils

Questions we hear

Some of our halls are run by a separate committee.

Add the committee’s people to that building. They run it; the clerk can still see it.

How is it priced for several buildings?

Each building on its own size, on one bill. Ten or more? Talk to us about Groups.

Can councillors see it without logging in?

Share a read-only link before the meeting. It expires when you choose.

Where is the data held?

In London, private to the people you add, and yours to download at any time.

Each building is priced by its size: most council halls are Small, £19, or Standard, £29. Ten or more buildings, talk to us about Groups.

Start your 14-day trial

Also built for

Village hallsChurchesPubs and restaurantsHotels and B&BsSchoolsSports clubsEvent venues

Set up your building in about ten minutes.

14 days to try it. Cancel any time.

Start your trial