For any premises open to the public or in commercial use

One place for every safety record your premises has to keep.

Documents that stay current. People who have signed to say they read them. Drills and checks logged and approved. Reminders before anything falls due, and an alert the moment the rules change.

See what it does Check if you're in scope

Current documents Sign-off register Drill and check logs Due-date reminders Regulation alerts Evidence pack

Halls, churches, schools, clubs, hotels, offices, warehouses, retail and industrial sites.

Barton Village HallStandard tier, capacity 220 — M. Ellison, responsible person

Up to date

SIA enforcement guidance published, 14 April

Your communication procedure is affected. We have drafted the change — review it and it goes out for re-sign-off.

Documents 4 current

Evacuation procedureVersion 3, reviewed 4 MarchCurrent

Invacuation procedureVersion 2, reviewed 4 MarchCurrent

Communication procedureChange drafted, awaiting your reviewReview

Sign-off 14 of 14

Trustees, caretaker, bookingsAll confirmed 5–6 MarchComplete

6 regular hirersConfirmed before first bookingComplete

Drills and checks 1 due

Fire drill12 April, 2m 40s — approved by M. EllisonApproved

Weekly alarm testLogged Tuesday by R. PayneOn track

Emergency lightingMonthly function test, due in 9 daysDue soon

Version 11, updated 12 April Download evidence pack

Barton Village Hall

What to do in an emergency

Out through the kitchen fire door

Assemble at the far car park

If the danger is outside, stay in

I have read this

No account needed

Six things, working as one record.

Fire safety, Martyn’s Law, asbestos, legionella, electrical, safeguarding. Different rules with an identical shape, so the system handles them the same way.

Documents

Always the current version

Procedures, risk assessments, policies and certificates in one place per site. The live version is the one everyone sees, and every version it replaced is kept with the date it changed and who changed it.

No more three copies on three laptops and nobody certain which is current.

Sign-off

Named, dated, individual

Send one link per person. They read a single page and confirm. No accounts and no passwords, so volunteers, casual staff and contractors actually complete it.

The register records who signed and when, and it stays current as people join and leave.

Drill and check logs

Approved before they close

Log a fire drill, a walkthrough or a routine test from a phone while walking round. Record who took part, how long it took and what went wrong.

A named person at that site reviews and approves each entry, so the person who ran the check is not the only person who signed it off.

Reminders

To the person who does it

Weekly, monthly and annual checks scheduled once, then prompted before they fall due. Reminders go to whoever carries out the check, not only to the account holder.

Regulation alerts

What changed, and what to do

When requirements change you are told what changed, what it means for a premises like yours, and which of your documents are affected.

Anything that needs revisiting is flagged, and anyone who signed the old wording is asked to sign again.

Evidence on demand

One file, your branding

A single PDF containing the current documents, the sign-off register, drill and check logs with dates, the named responsible person and the full version history.

For an inspector, an insurer, a licensing officer, a client audit or your own board.

Responsible for more than one site? The portfolio view shows every building at once, which are current and which are behind, with a named local person for each.

Martyn’s Law is the one with a deadline.

Premises where 200 or more people may be present need four written procedures, and everyone who works there has to know them. Enforcement is expected in Spring 2027.

Most premises in scope believe they are not, because capacity is judged on the busiest day of the year and counts staff, contractors and volunteers alongside the public.

Premises where safety is somebody’s third job.

Fire safety duties apply to virtually every non-domestic premises in the country. Very few of them employ anyone whose job title includes compliance.

Halls and community centres

Trustee-run, hired out for events that bring far more people in than an ordinary week.

Churches and faith buildings

Open to the public, often historic, managed by one or two people.

Schools and nurseries

Drill routines already established, with records spread across systems and staff.

Clubs and leisure sites

Match days, tournaments and lettings, with different people on site each time.

Pubs, hotels and restaurants

High staff turnover, and function rooms that fill well beyond the daily headcount.

Offices and workspaces

Fire risk assessment, drills and equipment testing, with nobody owning the logbook.

Warehouses and industrial

Contractors on site constantly, and sign-off that has to cover all of them.

Councils, trusts and estates

Twenty, fifty or two hundred buildings, and one view across all of them.